SPSFAQ
SharePoint Server Frequently Asked Questions
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Managing SharePoint

SPSFAQ060162 - Can someone tell me if it is possible to scan documents into Sharepoint Portal Server? - 0 Comments - stephencummins - Sun, May 12th, 2002 - Managing
Yes, there are several products out there. Which one you choose will depend on the type of scanning required for your project.

Low speed scanning - HP has a solution. www.hp.com - look for Digital Senders for Sharepoint.

High speed scanning - (20 pages per minute up to 200 - document imaging) scanning - I would go with Captovation. They have a teriffic product that can feed just about any backend system (Optika, Filenet, OTG, Sharepoint, etc)

Go to www.Captovation.com.

Dave Sampieri
SPSFAQ060161 - How can I optimize SPS? - 0 Comments - stephencummins - Sun, May 5th, 2002 - Managing
To optimise your SPS site:

+ Cache all dashboards and/or webparts displaying static content.

+ Set the shortest route across your network between your users and the server.

+ Where possible, schedule indexing outside concurrent usage peaks.

+ Ensure your server hardware exceeds the minimum requirements. Good base spec is Dual Pentium, Raid 5, 0.5 GB+ RAM.

+ Break out SPS data files onto seperate disks.

+ Make the registry changes listed in the MS whitepaper on SPS optimization:

http://www.microsoft.com/Sharepoint/techinfo/administration/optimize.asp

+ Only run SPS on your SPS server. Remove/resolve co-existence issues.

Niko
SPSFAQ060160 - Is it possible to search for a specific file type? Sandra - 0 Comments - stephencummins - Sun, Apr 28th, 2002 - Managing
Create a Web Part and use the following query to get Word documents.

SELECT "DAV:href"

FROM SCOPE ('SHALLOW TRAVERSAL OF
"http://amsterdam/SearchPlayground/documents/Word doc
folder" ')

WHERE "DAV:getcontenttype" = 'application/msword'

Nikander Bruggeman
Margriet Bruggeman
SPSFAQ060159 - How can I add new dashboards, apart from the ones that come as default? Dan - 0 Comments - stephencummins - Sun, Apr 28th, 2002 - Managing
There are two ways to add dashboards. One is a sub-dashboard which is for everyone. The other is a personal dashboard which is usually designated for a particular user or group. Sub-dashboards appear in tabs on the main dashboard page, personal dashboards appear under the dashboard folder in the document library.

To create a sub-dashboard:
Open up the workspace in Internet Explorer.
Click on the Content Link in the upper right corner.
Click on Create A Sub Dashboard down the bottom of the page.
Enter the Information and Click Save.
Now you are taken to that dashboard and can add web parts.
To Access this dashboard in the future, click on the link on the main page.

To Create a Personal Dashboard:
Open up the workspace in Internet Explorer
Click on the management link.
Click on the Create A new personal dashboard link.
Enter the information and click save.
Now you are taken to that dashboard and can add web parts.

To access a personal dashboard:
Open the document library.
Click on the Dashboards Folder
Click on the Dashboard you wish to open.

James Edelen
SPSFAQ060158 - I have seen all previous versions of documents are being kept, how can I delete them and is there a way to do this automatically?Sandra - 0 Comments - stephencummins - Sun, Apr 21st, 2002 - Managing
You can set a GLOBAL property to keep X number of major versions around and this is for the entire workspace. If this was set to 10 whenever the 11th major version was published the 1st version (and its minor versions) get deleted. You can always have an almost unlimited number of minor versions before publishing a major version so you can still, in theory, fill up your hard drive. To set this, go to "Management" under your web folder view for your workspace and open "Workspace settings". At the bottom of the "General" tab is the field you need to set.

Gary A. Bushey
SPSFAQ060157 - How can you set up default subscriptions for all users? - 0 Comments - stephencummins - Sun, Apr 21st, 2002 - Managing
Try this script provided by Nikander & Margriet Bruggeman.

<%@ Language=VBScript %>
<%
Option Explicit
Sub io(a)
Response.Write a & "<Br>"
End Sub
' Subscript type.
Const CATEGORY_TYPE = &H00000001
Const FILE_TYPE = &H00000002
Const FOLDER_TYPE = &H00000003
Const SEARCH_TYPE = &H00000004
' Schedule type.
Const NO_NOTIFICATION = &H00000000
Const IMMEDIATE_NOTIFICATION = &H00000001
Const DAILY_NOTIFICATION = &H00000002
Const WEEKLY_NOTIFICATION = &H00000004
' Action type.
Const ACTION_ADDED = &H00000001 ' Only for file subscriptions.
Const ACTION_DELETED = &H00000002 ' Only for file subscriptions.
Const ACTION_MODIFIED = &H00000004 ' Only for file subscriptions.
Const ACTION_MOVEDIN = &H00000008 ' Not used.
Const ACTION_MOVEDOUT = &H00000010 ' Not used.
Const ACTION_MOVED = &H00000010 ' Not used.
Const ACTION_DISCUSSION = &H00001000 ' Only for file and folder subscriptions.
Const ACTION_ALL = &H00000FFF ' Recommended value for all subscription types.
Const ACTION_SUBSCRIBE_ALL_CHANGES = 32767 ' This value is not a part of the enumeration.
Dim objSubMan : Set objSubMan = Server.CreateObject("PKM.SubscriptionManager") ' Late binding version of PKMSUBSLib.SubscriptionManager.
Dim strWorkspace : strWorkspace = "nikander"
Dim strModifiedBy : strModifiedBy = ""
Dim strRequestURL : strRequestURL = ""
Dim strLocaleID : strLocaleID = ""
Dim strUser : strUser = "Macawdomain\Nikander"
Dim strSubscriptionURL
strSubscriptionURL = objSubMan.CreateSubscription(strWorkspace, "CONTAINS('4Microsoft5')" _
, 4, 1, "nikander.bruggeman@macaw.nl", "Aardvarken subscription" _
, ACTION_SUBSCRIBE_ALL_CHANGES, strModifiedBy, strRequestURL, strLocaleID, strUser)
io 1 & " " & strSubscriptionURL
io "action: " & ACTION_ALL
io 2
Set objSubMan = Nothing
io 3
%>
SPSFAQ060156 - My main Categories Web Part is not displaying my categories properly, but the one on the home dashboard is fine, any suggestions? - 0 Comments - stephencummins - Sun, Apr 21st, 2002 - Managing
Just run the category_sort.exe to "shake them up" a little, and now the categories are being displayed again.

Kevin James

http://www.microsoft.com/sharepoint/techinfo/reskit/Category_Sort.asp
SPSFAQ060155 - How can I enable port 80 since it it blocked for ISA server or configure SharePoint not to use port 80? Marcos. - 0 Comments - stephencummins - Sun, Apr 21st, 2002 - Managing
You can't. SPS MUST run on port 80 if using http, or 443 if using SSL, there is no alternative. You should publish the server in ISA which should make it available to the outside world. Follow the instructions in the ISA instruction manual for publishing a Web Server.

A protocol rule should solve your problem also.


James Edelen

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